Office Administrator

  • Address : Kigali, Rwanda
  • Position Type : Full Time
  • Deadline : 03-March-2018
  • Vacancies : 1
  • Required degree : None
  • Required Years of Experience : 0

About GiveDirectly

GiveDirectly is driving a re-evaluation of the assumptions underlying international philanthropy with a provocative model: we deliver donations directly to the extreme poor and let them decide what to do with them. This approach builds on two converging trends: the rapid spread of electronic last-mile payments solutions in the emerging markets, and the large body of evidence showing that direct transfers are as or more cost-effective at reducing poverty than more traditional, top-down approaches. GiveDirectly’s field operations utilize state-of-the-art technology and business processes to deliver transfers securely, efficiently, and transparently. Our unorthodox approach – allowing the poor, and not the donor, to choose where they invest – has prompted debate in the popular press and among policy makers.

Description, duties, responsibilities


The Office Administrator (“OA”) will be responsible for managing core office and administrative functions. The OA will play an important role in managing the country office by procuring inventory and supplies and sourcing multiple offices, helping to implement systems, and providing administrative leverage to the management team. The role will reward exceptional organizational skills, rapid problem-solving for a range of logistical challenges, and a deep interest in building GiveDirectly’s culture and organizational reach.


  • Assist in initial procurement of inventory and supplies
  • Assist management team with implementation of procurement policy
  • Coordinate with vendors on delivery, repair, and maintenance of procured supplies (including equipment used by our field officers and mobile phones used by our recipients) 

Inventory management

  • Maintain a record of all GD property, and make replacement recommendations
  • Enforce protocols on staff handling / tracking of GD property and overall adherence to safe-storage policies
  • Maintain insurance coverage for phones and other valuable inventory

Office security and maintenance

  • Source for field office locations as needed
  • Oversee steady-state office upkeep, including liaising with the landlord for maintenance fixes and grounds keeping 

Misc. logistics / admin support

  • Manage mobile-money / petty-cash accounts and track expenditures in an organized, detailed, and verifiable manner
  • Remit miscellaneous payments to vendors and staff as necessary
  • Assist with ad hoc logistical tasks to ensure smooth running of office functions and team events (retreat set-up, internet breaks, etc.)
  • Oversee coordination for high-priority visitors

Provide management team with personal travel and admin support

Requirements and Skills

  •  Exceptional organizational skills and attention to detail

  • Strong communication skills

  • Proficiency with MS Excel and Word

  • Strong ownership mindset and ability to work in a self

  • Fluent English and Kinyarwanda